PRIVACY POLICY

Introduction

This Privacy Policy will help you to understand what information We collect and process using the NMGIA platform (and related Website used to support account management and sharing of posts on social media and other platforms), hereinafter referred to as “the Service”, and the choices and rights you have in connection with your personal information.

In this Privacy Policy when we refer to ‘‘the NMGIA platform", ‘We’, ‘Us’ or ‘Our’ we are referring to The New Mexico Gang Investigators Association, 3300 Calle Maria Luisa, Santa Fe New Mexico, 87507, US, telephone 505-393-1143, email info@nmgia.org, the “Data Controller” for these Services.

The Data Controller is responsible for determining the processing purposes of your personal data, and the content and related services or features which are made available to you from using this Service.

What is the Purpose of these Services?

The purpose of this Service is to connect the Criminal Justice Professionals engaged in combating gangs in the state of New Mexico through education and information sharing.

Where do we collect personal data about you from?

We may collect personal data about you from the following sources:

Directly from you. This is information you have voluntarily provided whilst entering your personal details on the Service.

We do not collect personal data about you from:

An agent/third party acting on your behalf.

What Information Do We Collect and Why?

We will only ever collect the information we need to enable us to undertake the specific information processing activities noted later in this section.

We collect and process two distinct kinds of information:

• Non-personal information such as the pages you have accessed, helping Us to determine how many people use Our Service, how many people visit on a regular basis, and how popular each of Our pages are. This information doesn't tell us anything about who you are or where you live. It simply allows us to monitor and improve our service.
• Personal information such as your IP address, email address, username, password, approximate location and any optional information you may choose to provide to us as part of your experience within the Service (e.g. text, photograph).

Should you decide to register we ask for the following information:

• Name - we ask for your name so that if you make any posts or comments that these are attributable to you. Other members will also be able to search for you by name and it will be shown on your public profile page.
• Email/Phone (Agency/Organization) - we use this to verify that you meet the minimum requirements for the membership classification of which you apply for. We handle information which is considered law enforcement sensitive in nature and this type of information should only be handled through law enforcement channels. We also use this to send you any service related communications and so that other members may contact you. We will not send you any marketing or third-party messages. 
• Agency/Organization & Position - we use this to provide our membership with information on your current experience and expertise to make the best guided decision on who to contact for service related requests.
• Agency/Organization Location - we use this to further verify you meet the minimum requirements for the membership classification of which you applied for if need be. We may also use this information to send you service related correspondence and to use on the membership location map.
• Profile Picture - we use this to print your membership identification card and to be able to identify you for security reasons at events.
• About me - we ask for this to provide our membership with background on your experience to leverage off of to make the best guided decision on who to contact for service related requests. This also provided you with an opportunity for recognition for your achievements.
• Personal Address, Email & Phone - we use this to have additional contact information should you not have access to or be issued an agency/organization email or phone. We also use this information to send you service related correspondence and communications. This information is for internal use only and is not available to the public or membership!
• Correspondence - we use this to provide you with your preference of correspondence and/or shipping address.
• Password - we store this in a secure one-way encrypted system. If you forget your password, you may request that it be reset, and we will send an email to you with instructions on how to do so.

Once registration is complete, and you have verified your email you may, if you choose to, utilize the provided resources.

As you use these services We will keep track of what sections you have visited, so that we can highlight sections or content to you that you may have missed. We also use this data in an aggregated form to understand how popular these services are and its different sections are so that we can improve the service. This data is never shared with anyone and is only used for our internal purposes.

We record the last IP address you accessed the service from so that we can protect the service from malicious access. As part of this we may look up the approximate location of the IP address such as country and city.

Your decision to disclose your personal information to us is entirely voluntary. If you do not provide the personal data necessary, or withdraw your consent for the processing of your personal data, you may not be able to access or use these services.

We will only retain your personal information for as long as you are a registered user of the Channel. We comply with all legislative and regulatory information retention requirements and will securely and permanently delete your personal information when there is (a) no justification for its further retention, or (b) you have asked us to delete it.

User Data Rights

The right to be informed

• You have the right to be provided with clear, transparent and easily understandable information about how We use your information and your rights. This is why we’re providing you with the information in this Privacy Policy.

The right of access

• You have the right to obtain access to your personal information (if we’re processing it), and certain other information such as the reasons why we are processing or storing it. This is so you’re aware and can check that we’re using your personal information in accordance with data protection legislation and your agreement.

The right to rectification

• You are entitled to request that your personal information is promptly corrected if it’s identified as being inaccurate or incomplete.

The right to erasure

• This is also known as ‘the right to be forgotten’ and, in simple terms, enables you to request the deletion or removal of your information under certain circumstances where there’s no compelling reason for Us to keep using it. This is not a general right to erasure; there are exceptions.

The right to restrict processing

• You have rights to ‘block’ or suppress further use of your personal information. When processing is restricted we can still store your information but may not be able to process it further. We maintain lists of people who have asked for further use of their personal information to be ‘blocked’ to make sure the restriction is respected in future.

The right to data portability

• You have rights to obtain and reuse your personal data for your own purposes across different services. For example, if you decide to switch to a new provider, this enables you to move, copy or transfer your information easily between Our IT systems and theirs safely and securely, without affecting its usability.

The right to object to processing

• You have the right to object to certain types of personal data processing, including processing for direct marketing activities.

The right to lodge a complaint

• You have the right to lodge a complaint about the way we have handled or processed your personal data with your national data protection regulator.

The right to withdraw consent

• If you have given your consent to anything we do with your personal data, you have the right to vary or withdraw your consent at any time (although if you do so, it does not mean that anything we have done with your personal data with your consent up to that point is unlawful). This includes your right to withdraw your consent to us using your personal data for marketing purposes.

We usually act on validated requests and provide the requested information or activity free of charge, but by law we are allowed to charge a reasonable fee to cover our administrative costs of providing the information for:

• Baseless or excessive/repeated requests, or
• Further copies of the same information.

Alternatively, there are reasons why we may be entitled to refuse to act on the request.

Please consider your request responsibly before submitting it. We’ll respond as soon as we can. Generally, this will be within one month from when we receive your validated request but, if the request is going to take longer to deal with, we will let you know.

To contact us please see below. If we do not address your request or fail to provide you with a valid reason why we are unable to do so, you have the right to contact your data protection regulator.

External Links

• The Service includes relevant hyperlinks (posted by us or users) to external websites which are not directly controlled by us. Whilst all reasonable care has been exercised in selecting and providing such links, you are advised to exercise caution before clicking any external links. We cannot guarantee the ongoing suitability of external links, nor do we continually verify the safety or security of the contents which may be provided to you. You are advised, therefore, that your use of external links is at your own risk and we cannot be responsible for any damages or consequences caused by your use of them.

Changes to this Privacy Policy

• We may change this Privacy Policy from time to time, and if we do so, you will be notified at your next available interaction with the Service, at which time you will be provided with the updated Privacy Policy to review and consent to before you are able to continue using the Service.

Contacting the Data Controller

• If you have any questions about this Privacy Policy, would like to exercise any of your statutory rights or to make a complaint, please write to:

New Mexico Gang Investigators Association

3300 Calle Maria Luisa

Santa Fe NM, 87507, US

Tel: 505-393-1143

Email: info@nmgia.org